This free shipping label template is ready to edit in Word. Fill it in on screen, print it, or save a PDF copy for your records.
| File type | Word (.docx) |
|---|---|
| Main fields | sender name and address, recipient name and address, city, postal code, and country, tracking number, carrier and service level |
| Cost | Free |
A shipping label makes the sender and delivery address easy to identify on a package. The editable layouts below can help organize address information for parcels, returns, samples, or internal deliveries.
Check the Address and Carrier Requirements
Include the recipient’s name, complete delivery address, postal code, and country where needed, with the return address clearly separated. Add an order or package reference if it helps match the parcel to your records. Keep labels legible and remove or cover outdated routing labels.
An address template does not purchase postage or create a valid carrier tracking barcode. Where a courier requires its own shipping label, generate that label through the courier’s system. Print a test copy and make sure the final label lies flat without obscuring required handling information.
Standard Shipping Label Template
Return Shipping Label Template
What These Templates Include
- sender name and address
- recipient name and address
- city, postal code, and country
- tracking number
- carrier and service level
- package count and weight
- handling or return reference
Common Mistakes to Avoid
Common problems include using an outdated address, printing text too small for reliable reading, placing tape over barcodes, and omitting a return reference or authorization.
Shipping-label workflow example
Copy the recipient’s address from the confirmed order instead of retyping it from memory. Include the sender address, tracking reference, package count and any approved handling instruction. Print a test label and check barcode readability before processing a large batch. Use a packing list template to document package contents and a sales order template to verify customer and delivery details.
Parcel Shipping Labels
Shipping Label FAQ
What should a shipping label template include?
At minimum: sender name and address, recipient name and address, city, postal code, and country, tracking number.
Is the shipping label template really free?
It is free. Download, change and print the shipping label layout without registering.
Do I need Microsoft Word for the shipping label template?
Word is easiest for the shipping label. Other editors open it too, though fonts may shift slightly.
How do I share a finished shipping label template?
Export the completed shipping label as a PDF and send that, so the layout cannot shift.
Related Shipping Label Templates and Guides
Tip: read how to save your edited copy as a reusable Word template.
