This free quote template is ready to edit in Word & Excel. Fill it in on screen, print it, or save a PDF copy for your records.
| File type | Word & Excel (.docx/.xlsx) |
|---|---|
| Main fields | quote number, client details, scope or item descriptions, quantities and rates, tax discount and total |
| Category | Quote Templates |
| Cost | Free |
A business quote sets out a proposed price for specific goods or services before the customer places an order. The templates below help you describe the offer, itemize charges, state the validity period, and explain how the customer can accept.
Make the Price and Scope Clear
Include the quote number, date, seller and customer details, item descriptions, quantities, rates, discounts, applicable taxes, and total. For services, define the deliverables and exclusions so the customer can see what the price covers.
State payment terms, expected delivery or completion time, and any assumptions affecting the price. A quote for installation, for example, should clarify whether materials and travel are included. Check calculations and retain the accepted version with the related order; a quotation is a proposed offer rather than a receipt for payment.
Download the Quote Template
1. Business Quote Template
The layout includes space for quote number, client details, scope or item descriptions, together with quantities and rates, tax discount and total, validity and acceptance terms.
Download Business Quote Template
2. Service Estimate and Quote Template
Download Service Estimate and Quote Template
What Should a Business Quote Include?
- quote number
- client details
- scope or item descriptions
- quantities and rates
- tax discount and total
- validity and acceptance terms
Which Quote Layout Suits You?
Common Mistakes to Avoid
Common problems include leaving the validity period open, using vague descriptions, omitting likely additional costs, failing to explain acceptance and payment terms.
Quote preparation example
Suppose a customer requests ten units plus delivery. List the product, quantity and unit price on separate lines, then show delivery, tax and the final total clearly. Add an expiry date and payment terms before sending the document. If the customer accepts, transfer the same information to a sales order template. For a more sales-focused offer, compare these files with the sales quote templates.
Service Estimate and Deposit Quote
Service Estimate and Deposit Quote adds a practical Excel option to this collection. Build an itemized quote with editable quantities, rates, discounts and tax rates. Calculated totals and a deposit estimate help make the proposed price clear before an order is accepted.
Quote FAQ
What should a quote template include?
At minimum: quote number, client details, scope or item descriptions, quantities and rates.
Is the quote template really free?
It is free. Download, change and print the quote layout without registering.
Which program opens the quote template?
Word & Excel opens it directly. LibreOffice and Google Docs also work, but check the quote spacing before you print.
What paper should I print the quote template on?
Plain 80 gsm office paper suits most quote copies; use heavier card only for display or keepsake versions.
Other Useful Quote Templates
Tip: follow how to save your edited copy as a reusable Word template.
