A petty cash receipt records a small payment made from an organization’s cash fund.
Identify the recipient, date, amount, purpose, and approving person, and attach the supporting receipt where available. Use unique references so each payment can be matched to the cash log during reconciliation.
| File type | Word (.docx) |
|---|---|
| Category | Receipt Templates |
| Cost | Free |
Tracking Small Spending With a Petty Cash Receipt
A petty cash receipt (sometimes called a petty cash voucher) records each small payment taken from an office cash box, such as postage, taxi fares or tea supplies. One receipt per payment keeps the box reconcilable.
What each receipt records
- Voucher number and date
- Amount paid out
- Purpose and expense category
- Name and signature of the person receiving cash
- Approver’s signature
- Original shop receipt attached
Reconciling the Petty Cash Box
At any time, cash in the box plus the total of receipts should equal the float. Count it weekly or monthly, top it back up to the float amount, and file the receipts in number order with the reconciliation sheet.
Petty Cash Receipt Template Preview and Download
Petty Cash Receipt Template – Design 2
Download Petty Cash Receipt Template – Design 2
Tax and accounting rules vary by country; confirm how your petty cash receipt figures should be treated with an accountant.
Petty Cash Receipt FAQ
What is a petty cash float?
The fixed amount kept in the petty cash box, topped up after each reconciliation.
Who should approve petty cash payments?
A named supervisor or office manager, not the person taking the cash.
What if there is no shop receipt?
Note the reason on the voucher and have the approver sign it.
Is the petty cash receipt template free to download?
Completely free. Use the petty cash receipt at home or at work as often as you need.
You May Also Need
Working with the original instead? See the main Cash Receipt Template page.
Tip: see how to save your edited copy as a reusable Word template.
