Sales agreement template provides an editable starting point to record the parties, item or service, price, payment terms, delivery conditions, warranties, and signatures. The downloads on this page are designed for buyers, sellers, small businesses, and independent contractors. Choose the layout that fits your needs, replace the sample information, and review every entry before printing, sharing, or using the completed document.
For connected tasks, you may also use our quotation templates, delivery receipt templates, and payment voucher templates.
A written sales agreement can help both parties clearly understand what is being sold, the agreed price, payment arrangements, delivery requirements, and other conditions of the transaction. Using a ready-made sales agreement template in Word provides a convenient starting point that can be customized for a particular sale.
The appropriate contents of a sales agreement depend on the type of transaction, the parties involved, and applicable laws.
What Is a Sales Agreement?
A sales agreement is a written contract between a buyer and seller that sets out the terms of a transaction. It generally identifies the goods or assets being sold and explains the obligations of each party.
A typical agreement may include the purchase price, payment method, delivery or transfer arrangements, warranties, conditions of sale, and information about what happens if either party fails to meet the agreed terms.
A sales agreement template helps organize these details into a structured document rather than requiring the parties to create an agreement from scratch.
What Does a Sales Agreement Template Include?
The exact terms vary according to the transaction, but a useful sales agreement format may include:
- Agreement date
- Buyer name and contact information
- Seller name and contact information
- Description of goods or property
- Quantity or identifying information
- Purchase price
- Deposit, if applicable
- Payment terms
- Payment method
- Delivery or transfer date
- Delivery location
- Inspection or acceptance terms
- Warranties or representations
- Taxes, fees, or shipping responsibilities
- Risk of loss or responsibility for the goods
- Cancellation or termination terms
- Dispute resolution provisions
- Signatures of buyer and seller
- Additional terms and conditions
Not every transaction requires all of these provisions. The agreement should be adapted to the particular sale.
Benefits of Using a Sales Agreement Template
A free sales agreement template can save time by providing a structured framework for documenting a transaction. It helps the buyer and seller identify important terms that should be discussed before completing the sale.
A written agreement can also reduce misunderstandings by putting the agreed terms in one document. Instead of relying only on conversations, emails, or informal messages, both parties can refer to the written agreement when reviewing the transaction.
For businesses, standardized sales agreements can also make recurring transactions easier to manage. The basic format can be reused while updating the buyer, seller, products, prices, dates, and transaction-specific conditions.
Sales Agreement Template in Word
A sales agreement Word template is convenient when the agreement contains detailed descriptions and contractual terms. Microsoft Word allows users to edit the parties’ information, product descriptions, payment terms, and other provisions before printing or sharing the document.
You can also add a company logo, business information, tables, signatures, and other formatting elements to create a professional document.
Before using a template for an important transaction, review all terms carefully and remove provisions that do not apply.
How to Write a Sales Agreement
Start by identifying the buyer and seller and clearly describing the goods or assets being sold. Include enough information to distinguish the subject of the transaction from other similar products or property.
Next, specify the purchase price and explain how and when payment will be made. If a deposit, installment payment, or balance payment is involved, state the amounts and applicable dates clearly.
The agreement should also address delivery or transfer arrangements, inspection or acceptance, warranties, and other important conditions. Finally, both parties should review the complete document before signing.
For high-value, complex, or legally significant transactions, professional legal advice may be appropriate.
Sales Agreement vs. Bill of Sale
A sales agreement and a bill of sale can serve different purposes. A sales agreement generally establishes the terms of a transaction before or around the time the sale is completed. A bill of sale is commonly used as a record that a transfer or sale has occurred.
The appropriate document depends on the type of transaction and applicable requirements. In some situations, parties may use both documents as part of the overall transaction record.
Sales Agreement vs. Purchase Agreement
The terms “sales agreement” and “purchase agreement” are often used for similar contracts, but terminology can vary depending on the transaction and jurisdiction.
A sales agreement generally emphasizes the terms under which a seller agrees to sell goods or property to a buyer. A purchase agreement may emphasize the buyer’s agreement to purchase them. In practice, the two terms can overlap significantly.
A sales agreement template provides a practical starting point, but it should be customized to accurately reflect the actual transaction.
Editable Sales Agreement Template
This editable sales agreement provides sections for the parties, goods or services, purchase price, payment conditions, delivery terms and signatures.
Click on the download button and make this sales agreement template your own.
Related Templates
You may also find our quotation templates and our delivery receipt templates useful.
Two More Free Sales Agreement Templates
This page includes three downloadable sales agreement templates with different layouts. Choose the format that fits your workflow and customize it before use.
Simple Sales Agreement Template
This editable Word template uses a structured table layout for sales agreement tasks.
Download Simple Sales Agreement Template
Sectioned Sales Agreement Template
This Word alternative uses a distinctly different sectioned fill-in layout.
Download Sectioned Sales Agreement Template
Frequently Asked Questions
1. What is a sales agreement template?
A sales agreement template is a pre-formatted document used to record the terms of a sale between a buyer and seller, including the goods, price, payment terms, delivery arrangements, and other conditions.
2. What should a sales agreement include?
A sales agreement commonly includes buyer and seller information, a description of the goods, purchase price, payment terms, delivery details, warranties, conditions of sale, and signatures.
3. Can I edit a sales agreement template in Word?
Yes. A Word sales agreement template can be customized with buyer and seller information, product details, prices, payment terms, and other provisions.
4. Is a sales agreement legally binding?
A signed agreement may create contractual obligations, but enforceability depends on the circumstances, applicable law, and the terms of the agreement. A generic template should not be assumed to be suitable for every transaction.
5. Can a sales agreement be used for products?
Yes. Sales agreements can be adapted for the sale of products, equipment, inventory, business assets, and other goods.
6. What is the difference between a sales agreement and a bill of sale?
A sales agreement generally sets out the terms of a transaction, while a bill of sale is commonly used as evidence or a record of a completed sale or transfer.
7. Should both buyer and seller sign the agreement?
Generally, having both parties sign the agreement provides evidence that they reviewed and agreed to its terms. The specific requirements can depend on the transaction and applicable law.
8. Can I customize the sales agreement format?
Yes. You can add or remove sections based on the goods being sold, payment arrangements, delivery requirements, warranties, and other transaction-specific terms.
